Pre-Registration
Allow visitors to register online before arrival via smartphone. This speeds up check-ins, reduces wait times, and boosts staff efficiency.
Visitor Management System for Smarter Check-Ins
Qwaiting’s visitor management software keeps your workplace secure, organized, and welcoming. Easily track visitors, prevent unauthorized access, and deliver a seamless check-in experience from entry to exit.
Track Your Visitors with VMS
Qwaiting’s cloud-based Visitor Management System streamlines the entire guest journey from arrival to departure, ensuring both security and efficiency.
Why Qwaiting Stands Out:
- Smooth Visitor Flow – Control and limit the number of visitors on-site to avoid crowding.
- Digital Records – Maintain a complete log of visitor check-ins and check-outs for safety and compliance.
- Enhanced Security – Capture visitor photos, use OTP verification, and prevent unauthorized entry.
- Efficiency Boost – Eliminate manual check-ins and reduce paperwork with an automated process
With Qwaiting, managing visitors isn’t just easier — it’s faster, safer, and more reliable.
How Does a Visitor Management System Work?
1. Seamless Check-In
Visitors enter their name, contact details, and purpose of visit through an easy-to-use digital interface, making the process fast, secure, and paperless.
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2. Instant Digital Badge
After check-in, visitors receive a secure digital or printed badge showing their details, wait times, and queue spots for quick identification and enhanced security.
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3. Real-Time Host Alerts
The visitor tracking system instantly notifies the host or employee via SMS or email with visitor details and arrival time for smooth coordination.
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4. Effortless Check-Out
On departure, visitors simply tap to check out digitally. This keeps records accurate, tracks visit duration, and maintains a clear visitor log.
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5. Feedback for Improvement
After leaving, visitors get a quick feedback request. Their input helps refine services, enhance hospitality, and improve future experiences.
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Improve your Workplace Security and Efficiency with Our Cloud-Based Visitor Management Software! Elevate Your Visitor Experience Today – Get a Free Trial Now!
Key Features of Qwaiting Visitor Management System
Self Check-In & Check-Out
Enable visitors to manage their own check-ins and check-outs, minimizing manual recordkeeping and reducing front desk workload.
Visitor Badge Printing
Generate customized visitor badges with details such as name, photo, and visit purpose for secure, easy identification.
Visitor Screening
Enhance security by screening visitor details against approved lists before granting access to the premises.
Host Notifications
Send instant SMS, email, or WhatsApp alerts to hosts when their visitors arrive for seamless coordination.
Activity Dashboard
Access a centralized dashboard that displays visitor traffic, check-in/out status, and security alerts, giving you complete control at a glance.
What Makes Qwaiting Visitor Management System a Preferred Choice?
High-Standard Visitor Experience
- Pre-registration for faster check-ins and reduced wait times
- Personalized post-visit surveys to collect valuable feedback
- Full journey tracking from arrival to departure for better flow management
Seamless Integrations
- Easy connection with third-party platforms for a connected ecosystem
- Smooth data flow across systems to improve efficiency
- Enhanced functionality with powerful integration capabilities
Customization Options
- Add logos, themes, and fonts to match your brand identity
- Adaptable workflows tailored to your unique business needs
- Deliver consistent, personalized visitor experiences
Security & Compliance
- ID scanning, OTP validation, and photo capture for complete visitor verification
- End-to-end AES 256-bit encryption for secure visitor data handling
- Enterprise-grade protocols to meet compliance requirements
Reliable Customer Support
- 24/7 support available via chat, email, or phone
- Fast resolution of queries with responsive assistance
- Knowledge base for self-service answers anytime
Chosen by Many, Trusted by Thousands
Industries
Corporate Offices
Residential Societies
Events
Plant and Machinery
Frequently Asked Questions
What is a visitor management system (VMS)?
This system manages the arrival and departure of visitors, ensuring their safety on the premises. It also ensures proper tracking, access management, and the safety of both visitors and employees.
Why is a visitor management system important today?
A VMS helps businesses track, manage, and secure every visitor entry. It replaces outdated paper logs, strengthens workplace security, enhances first impressions, and saves staff time by automating check-ins.
Can I customize the check-in process for different visitor types?
Yes. Qwaiting allows full customization for vendors, clients, employees, or contractors. You can define entry flows, screening questions, badge styles, and approval processes to match your policies.
Will a visitor management system reduce front-desk workload?
Absolutely. Qwaiting automates check-ins, badge printing, notifications, and visitor logging. This reduces manual work, cuts paperwork, and lets staff focus on delivering a welcoming experience.
Is visitor data stored securely?
Yes. Qwaiting follows enterprise-grade security protocols with AES 256-bit encryption and GDPR-compliant data handling, ensuring all visitor information remains safe and confidential.
What types of businesses can benefit from a VMS?
Qwaiting is used in corporate offices, hospitals, government facilities, educational institutions, and retail environments—anywhere visitor check-ins, security, and compliance matter.
Trusted by 65K+ Businesses Worldwide
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