How Ram Clinics Transformed Patient Experience with Qwaiting

Ram Clinics, a trusted healthcare brand in Saudi Arabia, is known for providing advanced dental, dermatological, and medical services. With hundreds of patients coming weekly, and 21+ clinics across the country, patients trust Ram clinics for their professional, quick, and reliable services.

But with the increasing number of patients and improper staff allocation, it was becoming difficult for the staff to track patient flow.

If not addressed at the time, it would have affected patients' trust. Let's see how Qwaiting, with its advanced queue management solutions, helped the clinic tackle these problems for maximum patient experience.

Problems faced by Ram Clinics

Ram Clinics struggled with managing daily patient flow. The issues were basic, but for a reputed and trusted brand, they couldn’t be ignored.

The major issues faced by the hospital staff and patients were:

1. Lack of real-time updates

Without a proper system, staff members were facing problems tracking the patient journey. Patients had no idea of their expected wait times or their place in a queue. and had to approach the reception frequently, inquiring about their perceived wait times.

2. No Clear Direction Signs for Patients

Lack of clear directions confused patients about where to go, which doctor to see, or how to reach the laboratory.

3. Poor real-time communication

Without real-time notification updates, patients were left guessing about their turn, leading to long queues. This created long lines at the service counters.

As a result, patients waited too long. Staff had too much to do. And no one really knew what was happening. This ultimately raised confusion and frustration among all.

Qwaiting to the rescue

To ensure maximum staff efficiency and patient care, Ram Clinics adopted digital queue management services offered by Qwaiting. We suggested smart solutions to their problems, like:

1. Using Digital Signage Screens

Large LED screens were installed in waiting areas and at reception counters. The admin staff can easily display important information, visuals, and patient wait times on these screens

• This kept the patients in the waiting areas engaged and lowered the wait stress.
• Digital screens are the smartest way to reach more people conveniently. Patient wait times and token numbers displayed on large screens helped remove queue spot confusion.
• The screens can also be used to show directions to different departments. Patients could see exactly where and when to go. No confusion, no questions.

2. Self-service Kiosks

Smart touchscreen kiosks in reception areas allow patients to easily book, schedule, and pay for appointments. No external staff help was required.

• At the time of booking, the kiosk asks for basic patient information like name, phone number, and email address.
• Using this information, the system can automatically send real-time messages to the patients about their expected wait times.

This helped reduce wait room chaos and saved time for both clinic staff and patients.

3. Centralized Admin Dashboard

A centralized admin dashboard lets staff members track the patient journey better. Dashboard can provide real-time analytic reports that helped the executives improve their services, prepare in advance, and predict peak patient hours. The staff can easily track:

• Patient check-in times.
• Average wait times per patient
• Total booking
• Missed/rescheduled meetings
• Department-wise patient loads

These reports were based on past patient experience. Using this information, the executive can efficiently improve their services for better patient satisfaction.

4. Instant notifications to keep patients informed

Automatic alerts for patients keep them updated and reduce the wait time anxiety

• Patients can now receive SMS alerts or screen notifications to update them on their token numbers and the series of patients before them.
• The notifications will guide them about their service room directions and counter allotments.
• Patients can wait around conveniently until their turn arrives. It made the entire visit smoother and stress-free.

The Results Ram Clinics Experienced After Qwaiting

Let’s be honest: No one enjoys waiting in a clinic. Not patients, not staff, and definitely not top management trying to keep everything running smoothly. Ram Clinics made the smart move of switching to a digital queue and patient management system with Qwaiting. The change was not just visible, it was felt. Patients and staff noticed improvements right away. The visible effects were:

1. Reduced wait times

With the installation of kiosks, booking and payment processes became quicker and more efficient. The patient wait times dropped by 20 minutes.

The reception was less crowded. This helped staff members focus on important tasks rather than managing long lines and eliminating patient and staff confusion.

2. Real time updates and information

Patients received timely updates on their appointment status, including the time and location. This reduced inquiries at the reception desk, guided patients to the right rooms, and lessened their reliance on staff.

3. Customer feedback for improvements

At the end of the appointment, the software automatically sends a feedback form to the patient's phone. Patients could easily share their thoughts and write reviews. This helped the clinic spot weak points and improve its services according to the public's requirements.

4. Signage screens for directions

Big digital screens and directional messages made it easy for patients to move around. No guesswork or confusion. Patients knew where to go in advance, which eliminated the frustration.

The result?

• Happier patients
• Less crowded spaces
• Smarter operations
• Better feedback

Conclusion

Ram Clinics’ journey with Qwaiting shows how smart queue management can transform patient care. Patients experienced greater satisfaction and less anxiety through improved information access, while staff focused on delivering quality care.

This change didn’t need a complete system update, just the right tools used at the right time. From self-service kiosks and digital screens to real-time notifications for streamlined operations, Qwaiting helped Ram Clinics for their better growth.

The result? Happier patients, more efficient staff, and stronger brand trust.

For any healthcare facility aiming to improve service, Qwaiting proves that patient experience isn’t about more effort, it’s about smarter processes. Ram Clinics made that choice. And the impact was immediate, clear, and lasting. The future of healthcare is here.

Start your 14-day free trial with Qwaiting today and see the difference.