Miracles Healthcare Streamlined Patient Flow and Boosted Staff Efficiency with Qwaiting

Gurugram’s Miracles Healthcare is one of the most visited healthcare centers in the city. It has earned the trust of hundreds of patients over the years. The hospital is known for its advanced medical technology and highly experienced medical staff.

With 3 branches across the city, each hospital serves 200-300 patients daily. The lack of a well-organized queue and performance system impacted the hospital's dedication to providing quick, compassionate patient care.

To overcome the difficulties and manage a smooth patient flow, the authorities decided to partner with Qwaiting’s advanced cutting-edge queuing solutions to organize chaos into calm.

Challenges Miracles Healthcare faced

Miracles Hospital's front staff had to manage walk-in and online appointments simultaneously. Without proper software, managing patient flow was becoming extremely difficult.

Long lines at the service counters were chaotic, and the main challenges faced were:

1. Unorganized patient flow

It was difficult for the front staff to segregate walk-in, appointment-based, and emergency patient lines. Tracking the patient journey manually caused confusion and slowed down the whole process.

2. Frustrated patients

Patients had to stand in long lines without any idea of their expected wait times before consultation. Many patients even left the hospital without consultation. This directly impacted the hospital's reputation.

3. Staff burnout

Manual record-keeping systems and managing the long patient wait lines physically drained staff members' energy. This ultimately slowed down the whole process, leaving the hospital unorganized and chaotic.

The hospital's core problem was patient flow, which required immediate improvement. That's when Qwaiting stepped in and completely transformed the hospital operations for better staff efficiency.

Solutions Qwaiting provided to streamline patient flow

The partnership of Team Qwaiting and Miracles Healthcare was nothing less than a success. After curating the best solutions, Miracles hospital tried a 14-day demo to see if it fits and meets their hospital's needs to win patient trust back and automate routine tasks.

The solutions provided were:

1. Centralized dashboard

We provided the Miracles Healthcare team with a centralized dashboard

• Using the dashboard, now the executive staff members can track queues for all 3 locations in real time.
• This helped them distribute their patients within locations and departments depending on the doctor's availability and patient emergency.

2. Smart queue logic

To avoid any wait time bias or confusion, we suggested a smart solution that front staff can easily implement to distinguish between emergency patients and routine checkup patients.

The rule suggested: 3 appointments served for every 1 walk-in. It balanced scheduled appointments with urgent visits, giving staff a manageable daily rhythm.

3. Notification alerts

• To keep patients informed of their wait times, we integrated messaging features into their existing software.
• The software then sends tailored messages to individuals displaying their reporting counter numbers and average wait times.
• This allows patients to wait conveniently from anywhere until their reporting time arrives. This helps the hospital staff keep the counters manageable and calm.

After implementing these changes, the results were more rewarding and high-performing. Everything was more organized, and routine tasks got automated, relieving staff burden.

The results Miracles Healthcare saw after implementing Qwaiting's smart solutions

The transformation was clear within just a few weeks.

Patient wait times cut to less than 20 minutes

Earlier, there were no records of how long patients were waiting. Using smart routing and a centralized dashboard, the average wait time is less than 20 minutes. That’s a massive win for both patients and doctors.

Staff productivity and morale improved

With digital queue flow and reduced admin burden, hospital staff could focus on serving more patients in less time. Doctors now handle appointments more efficiently, while support teams manage queues with zero confusion.

Branch-wise reporting with data-backed decisions

Thanks to Qwaiting’s centralized dashboard, the leadership team has full visibility into:

• Number of patients served daily
• Branch performance comparison
• Wait times per department
• Staff productivity reports

This allowed Miracles Hospitals to move from guesswork to data-driven decisions—a major milestone in their operational journey.

With transparent updates, faster service, and reduced wait time, patient satisfaction levels improved. Word-of-mouth improved. More repeat visitors showed up. Referrals increased.

Conclusion

Partnering with Qwaiting completely transformed Miracles Healthcare into a faster, smarter, and more organized healthcare facility. With automated queues and real-time dashboards, patient wait times dropped below 20 minutes, and staff productivity skyrocketed. Patient satisfaction went up, repeat visits increased, and the hospital’s reputation grew stronger.

If your healthcare facility is still struggling with long lines, frustrated patients, or staff burnout, it’s time to act.

Try Qwaiting’s 14-day free demo today and see how smart queue management can revolutionize your hospital operations.