ABA Scheduling
Software
Run your caseload without chaos. Qwaiting centralizes scheduling, fills cancellations, and keeps parents informed in real time.
Built for ABA workflows. HIPAA-ready.
Take Control of Your Scheduling
Keep calendars accurate, reduce calls, and run on time.
- ✓ Drag-and-drop calendar with availability rules and travel buffers.
- ✓ Smart rescheduling that finds the nearest compliant slot and alerts everyone.
- ✓ Waitlist auto-fills cancellations based on skills, insurance, and proximity.
- ✓ Conflict checks for RBT/BCBA overlaps and supervision ratios.
Automated scheduling and rescheduling
Set rules once. Qwaiting handles the busywork.
- ✓ Therapist matching by credentials, language, and specialization.
- ✓ Route-aware clustering saves hours and mileage for in-home sessions.
- ✓ Payer authorization caps and weekly hour limits enforced.
Session reminders and notifications
Fewer no-shows. Happier parents.
- ✓ SMS, email, and WhatsApp reminders with multilingual templates.
- ✓ “You’re next” alerts with live ETA when schedules shift.
- ✓ Two-way confirmations and auto-follow-ups for missed replies.
- ✓ Post-session CSAT and caregiver feedback collection.
Coordinate care across teams and locations
One view for in-clinic, at-home, and telehealth scheduling.
- ✓ Parent and therapist portals with schedule views and secure messages.
- ✓ Rooms, resources, and devices to avoid double-booking.
- ✓ Google and Outlook calendar sync for your entire team.
Group session and supervision scheduling
Templates for repeat sessions. Staffing rules built in.
- ✓ Parent training, social skills groups, and shadowing templates.
- ✓ RBT/BCBA supervision ratios enforced automatically.
- ✓ Attendance and documentation prompts after each session.
Privacy, permissions, and peace of mind
You control who sees what.
- ✓ Role-based access for schedulers, therapists, supervisors, and parents
- ✓ Audit logs, SSO options, and encryption in transit and at rest.
- ✓ HIPAA-ready workflows and BAAs available.
Success stories from ABA teams
“Qwaiting centralized our schedules and cut phone time in half. Parents love the reminders.”
Reports and analytics
Utilization by therapist, location, and service code Cancellation and no-show trends with reasons Authorizations consumed vs remaining Travel time, gaps, and route efficiency Parent confirmations and CSAT scores
Run ABA scheduling the simple way
Get a live demo or start a free trial. No credit card needed.
Frequently Asked Questions
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